Present: Marilou Moschetti, Bruce Fihe, Susan Penney, LeAnn Bjelle, Marsha Hein, Amy Chirman
Meeting called to order at 7:00 pm.
Treasurer report: Available to members upon request, contact Treasurer. Also available at monthly meetings in Guild Information Manual provided by Secretary.
Library: Storage location with member access needed as Guild Librarian is no longer able to house the library in her home. Suggestion of a centralized commercial storage unit discussed. X-TRA Space Storage on Soquel Ave. directly off southbound Hwy 1 Soquel Dr. exit has been identified as a possible location. Clean, easy access, elevator, climate controlled; 5 ft. x 10 ft. unit will fit the three bookcases currently used along with a small table. Multiple people can be on site using the space along with the librarian who will have the gate code to let people in. Parking outside of gate, small number of parking places available inside gate, short walk to elevator and unit on second floor. $91/mo. rent, 1x $29 admin. fee, mo.-to-mo., first four mo.’s non-refundable. Food on site OK.
Funding of library storage: Spend down annual percentage of Guild savings for library? Or, commit to one year of funding storage and track library usage to determine cost per use value? Not necessarily a permanent location, remain flexible and promote library use for nine months, re-send library use survey and collate use statistics at that point to determine yes/no of continuing to provide library. Some members prefer to purchase their own books, and some members prefer to use the library.
Guild Librarian (Marsha) will set regular, weekly hours to be at storage location for members to browse and borrow. Members unable to attend browsing hours can contact Marsha directly to arrange to obtain borrowed books.
Motion for vote: Fund library storage for 12 months with use statistics gathered at nine months; no automatic funding of new book purchases but Board can be approached by Librarian with specific item purchase requests(s) if make by member(s) in good standing. Purchase approval not guaranteed.
Vote: Unanimous approval.
Membership renewals: Renewal letter has been updated. The list of non-renewed members will be split among Board for phone calls inquiring about intent to renew membership. Our primary source of income is membership, which funds meetings and library space rentals and speakers/presentations.
New member information goes out in the Welcome letter once membership payment is received; this auto-generated letter includes the annual password to the Members Only portion of the Guild website.
Programs: Roberta is stepping off the Programs committee to focus on other art-related commitments. Completed, submitted speaker contracts are sent as an attachment via email automatically to the Board President and Treasurer. The Guild webmaster also receives a copy, as does the Programs Committee Chair.
Feb. 2024 PVQA Vendor Show: Marilou will obtain a seller’s permit. At this time six Guild members have committed split the cost. Ten percent of sales will go to the Guild. Any member can donate items for the sale, the more the merrier. We are waiting to find out the show’s hours and to determine who will work the sale when. The Guild’s Square can be used to take credit card payments. More information to come, will be distributed to membership via email.
CNCH 2024 (April 25-28, Rhonert Park): Signups open on Jan. 15. Wine country theme. SCTAG donation box for silent auction: what will we put in our box, dimensions of which are approximately 13″ L x 21″ W x 4″ H? More discussion to come in January.
Meeting closed at 8:24 pm.